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Dynamics 365 Business Central is sold and implemented through a global network of Dynamics 365 partners with industry expertise. Connect with a partner to request a demo and further evaluate the solution capabilities and pricing.

Licensing Programs

Microsoft Dynamics Business Central subscriptions are only available through the Cloud Solution Provider program.

Minimum License Purchase Requirement

There is no minimum license requirement. Note, customers may not mix and match Essentials and Premium users. Customers must license Essentials or Premium users but not both.

Microsoft Dynamics 365 Subscription License Types

Microsoft Dynamics 365 simplifies licensing of business applications. The primary licensing is by named user subscription. The Microsoft Dynamics 365 user subscriptions classify users into two types, “full users” and “additional users”. Full users are the users whose work requires use of the feature rich business applications functionality. Examples of full users are sales people, customer service representatives, finance employees, controllers and supply chain managers. These users have also been referred to in the past as Pro users or Power Users. These full users are licensed with a Dynamics 365 Business Central subscription. Additional users often represent a significant percentage of users in an organization and may consume data or reports from line of business systems, complete light tasks like time or expense entry and HR record updates or be heavier users of the system, but not require full user capabilities. These additional users are licensed with Dynamics 365 Business Central Team Members.

Dynamics 365 Business Central

Subscriptions are named user subscriptions where a user is licensed for Dynamics 365 Business Central Essentials or Dynamics 365 Business Central Premium. The following application is part of Dynamics 365 Business Central: PowerApps for Dynamics 365.

Dynamics 365 Business Central is a comprehensive business management solution for SMBs. The Dynamics 365 Business Central application can be licensed two ways:

Essentials Functionality

(i) Financial Management
(ii) Customer Relationship Management
(iii) Project Management
(iv) Supply Chain Management
v) Human Resources Management
vi) Warehouse Management

Premium Functionality

(i) Everything in Essentials
(ii) Service Management
(iii) Manufacturing

Dynamics 365 Business Central Team Members

The Dynamics 365 Business Central Team Members subscription is a named user subscription designed for users who are not tied to a particular function, but who require basic Dynamics 365 Business Central functionality. This license includes read access as well as some write access for select light tasks across Dynamics 365 Business Central functionality for a given tenant. The Dynamics 365 Business Central Team Members SL grants a user full read access to Dynamics 365 Business Central Essentials and Dynamics 365 Business Central Premium for a given tenant. In addition, the Dynamics 365 Business Central Team Members SL includes some limited use write access to Dynamics 365 Business Central Essentials and Premium.

Dynamics 365 Business Central Team Members also includes the “PowerApps for Dynamics 365 Applications” license. Dynamics 365 Business Central Team Members users can use PowerApps to access Dynamics 365 Business Central within the bounds of their Team Members license. Dynamics 365 Business Central Team Members requires that at least one other user be licensed with Dynamics 365 Business Central Essentials or Dynamics 365 Business Central Premium. Dynamics 365 Business Central Team Members use rights:

Team Member (Limited Users)

(i) Read anything within Dynamics 365 Business Central
(ii) Update existing data and entries in Dynamics 365
Business Central – existing data are records like customer,
vendor or item records which are already created.
Entries means entries on which it is specifically allowed from
an accounting perspective to update specific information.
e.g. due date on customer ledger entries)
(iii) Approve or reject tasks in all workflows assigned to a user
(iv) Create, edit, delete a quote
(v) Create, edit, delete personal information
(vi) Enter a time sheet for Jobs
(vii) Use PowerApps for Dynamics 365
(viii) A Team Members application module may
ot be customized with more than 15 custom entities
available to the Dynamics 365 Team license*

Appendix A: Team Members User Included Tables

The following tables do not count towards the maximum of three permitted for Team Members in Dynamics 365 Business Central on-premises.