Subscription Licensing

With Subscription Licensing, customers subscribe to the rights to use Microsoft software and services instead of owning them.

Solution Functionality and User Access are licensed through two Subscriber Access Licenses (SALs):

• Full User SAL is a required SAL that entitles the licensed user to perform tasks across the ERP Solution using all of the functionality included with either the Essentials User or Premium User. Every Essentials User requires a Essentials User SAL and every Premium User requires a Premium User SAL. The Essentials User SAL grants all licensed users the right to use the functionality included with the Essentials user and the Premium User SAL grants all licensed user the right to use the functionality included with the Premium SAL (Essentials functionality + Service management + Manufacturing)

• Team Members User SAL is an optional access license type that entitles the licensed user to perform Team Members User tasks across the ERP Solution using the same functionality footprint available to the Essentials and Premium Users. Every Team Members User requires a Team Members User SAL.

Choosing the Appropriate SAL Type

To choose the appropriate SAL type, determine the functionality you require for the ERP solution. If you require only the functionality included with the Essentials user, then license the Essentials User SALs (or a combination of the Essentials User SALs and Team Members Use SALs). If you require the functionality of the Premium User, then license the Premium User SALs (or a combination of the Premium User SALs and Team Members User SALs).

Refer to Business Central Essentials and Business Central Premium and Configuration Components for the included functionality.

Note:
Dynamics 365 Business Central on-premises includes at no charge, one SAL for an External Accounting User using the client software only for the sole purpose of providing supplemental professional accounting or bookkeeping services related to the auditing process, and one SAL for a System Administrator User for an employee of your Microsoft Dynamics partner to manage your application and provide support.

Subscription Licensing Term

Dynamics 365 Business Central on-premises is licensed on a monthly basis, giving you the flexibility to adapt your SAL counts from one month to the next as required by your changing business trends. When adding SALs, the cost of the license will be pro-rated based upon the time remaining in the current month’s term (based on a standardized 30 day month). So, for example, if there are 10 days left until the end of the term, you will pay the monthly charge divided by 30 times 10. When removing SALs, the reduced SAL count takes effect at the start of the subsequent monthly term. The only commitment for Subscription Licensing is a full month term so, except for having to let your subscription run its course until the end of the current term, you can cancel at any time without any penalties

Minimum License Purchase Requirement

There is no minimum license requirement.

Note:
• Customers may not mix and match Essentials and Premium users.
• Customers must license Essentials or Premium users but not both.

Microsoft Dynamics 365 Subscription License Types

Microsoft Dynamics 365 simplifies licensing of business applications. The primary licensing is by named user subscription. The Microsoft Dynamics 365 user subscriptions classify users into two types, “full users” and “additional users”. Full users are the users whose work requires use of the feature rich business applications functionality. Examples of full users are sales people, customer service representatives, finance employees, controllers and supply chain managers. These users have also been referred to in the past as Pro users or Power Users. These full users are licensed with a Dynamics 365 Business Central subscription. Additional users often represent a significant percentage of users in an organization and may consume data or reports from line of business systems, complete light tasks like time or expense entry and HR record updates or be heavier users of the system, but not require full user capabilities. These additional users are licensed with Dynamics 365 Business Central Team Members.

Dynamics 365 Business Central

The Dynamics 365 Business Central application can be licensed two ways:

Essentials Functionality

Financial Management
Customer Relationship Management
Project Management
Human Resources Management
Warehouse Management

Premium Functionality

Everything in Essentials
Service Management
Manufacturing

Dynamics 365 Business Central Team Members

Dynamics 365 Business Central Team Members requires that at least one other user be licensed with Dynamics 365 Business Central Essentials or Dynamics 365 Business Central Premium. Dynamics 365 Business Central Team Members use rights:

Team Members

Read anything within Dynamics 365 Business Central
Update existing data and entries in Dynamics 365 Business Central – existing data are records like customer, vendor or item records which are already created. Entries means entries on which it is specifically allowed from an accounting perspective to update specific information. e.g. due date on customer ledger entries)
Approve or reject tasks in all workflows assigned to a user
Create, edit, delete a quote
Create, edit, delete personal information
Enter a time sheet for Jobs
Use PowerApps for Dynamics 365
A Team Members application module may ot be customized with more than 15 custom entities available to the Dynamics 365 Team license*

Team Members User Included Tables

The following tables do not count towards the maximum of three permitted for Team Members in Dynamics 365 Business Central on-premises.