Business Central On-Cloud

Business Central Cloud is an online-based all-in-one business management application that connects your business. Business Central Cloud is designed for small and medium-sized companies who need an efficient ERP solution that is easy to use, but also has customization options without these necessarily have to be expensive special customizations.

Business management for small and medium-sized companies

With Business Central Cloud you get all the functionality you need to run your business in one single solution in the cloud. This means that the solution covers all basic business areas incl. finance, warehousing, sales and production.

With Business Central Cloud you get:

  • Business solution in the cloud
  • Continuous and automatic updates to the latest version
  • Naturally integrated with the familiar Office 365 applications
  • Has built-in functionality for managing personal data (GDPR)
  • Out-of-box integration to Power BI
  • Flexible access so you can access the solution – even when on the go.
  • Work from several types of devices, mobile, tablet or PC

Same functionality

The Cloud version of Business Central offers virtually the same functionality as the on-premise edition, but there are still big differences between the two versions. For even though Business Central Cloud offers the same functionality for finance, warehousing, purchasing, sales, HR, CRM, service, project, production, etc. as the on-premise version of Business Central, there is still a big difference in whether you choose cloud or on-premise version.

  • Business Central Cloud is only available as a web client. This means that you log on to the application via your web browser and have to do without the Windows desktop client.
  • The Cloud version can only be hosted through Microsoft Azure data centers. You do not have the opportunity, as with the on-premise version, to decide whether you want to store your data elsewhere.
  • You pay for the solution through a subscription model which means you pay a monthly license per. user. This means that you do not buy the solution but instead rent it. You can also do this with the on-premise edition, but with this version you also have the opportunity to buy the solution so that you only pay once.
  • In the cloud version, all adjustments are made as Extensions. That is, add-ins to the standard program, which add functionality to the application rather than correcting in the basic code which you don’t have access to in the cloud version of Business Central. This means that if you want to make real adjustments in the application, you have to choose the on-premise version.
  • Microsoft automatically updates the cloud version. It is not possible to postpone or opt out of these updates in the cloud version of Business Central.

Take the next steps for your business

Dynamics 365 Business Central is sold and implemented through a global network of Dynamics 365 partners with industry expertise. Connect with a partner to request a demo and further evaluate the solution capabilities and pricing.

Licensing Programs

Microsoft Dynamics Business Central subscriptions are only available through the Cloud Solution Provider program.

Minimum License Purchase Requirement

There is no minimum license requirement. Note, customers may not mix and match Essentials and Premium users. Customers must license Essentials or Premium users but not both.

Dynamics 365 Business Central

The Dynamics 365 Business Central application can be licensed two ways:


Essentials Functionality

(i) Financial Management
(ii) Customer Relationship Management
(iii) Project Management
(iv) Supply Chain Management
v) Human Resources Management
vi) Warehouse Management


Premium Functionality

(i) Everything in Essentials
(ii) Service Management
(iii) Manufacturing

Dynamics 365 Business Central Team Members

Dynamics 365 Business Central Team Members requires that at least one other user be licensed with Dynamics 365 Business Central Essentials or Dynamics 365 Business Central Premium. Dynamics 365 Business Central Team Members use rights:

Team Member

  • Read anything within Dynamics 365 Business Central
  • Update existing data and entries in Dynamics 365 Business Central – existing data are records like customer, vendor or item records which are already created. Entries means entries on which it is specifically allowed from an accounting perspective to update specific information. e.g. due date on customer ledger entries)
  • Approve or reject tasks in all workflows assigned to a user
  • Create, edit, delete a quote
  • Create, edit, delete personal information
  • Enter a time sheet for Jobs
  • Use PowerApps for Dynamics 365
  • A Team Members application module may ot be customized with more than 15 custom entities available to the Dynamics 365 Team license*

Team Members User Included Tables

The following tables do not count towards the maximum of three permitted for Team Members in Dynamics 365 Business Central.